8 Recruitment Software Tools That Speed Up Your Day [Infographic]

LinkedIn’s latest recruiting survey reports 77% of talent acquisition leaders are interested in better recruitment software tools this year.

With hiring up 11% this January and 56% of recruiters who already find the hiring process takes too long, time-constrained recruiting teams need help coping with increased demands.

With the need for speed in mind, here are the 8 best recruitment software tools that speed up your day presented in an infographic.

8 best recruitment software tools

Stage 1: Resume review

iCIMS reports a resume spends 15% of its time in the applied phase. For every 100 applicants a job posting receives, about 75% get screened out at the resume review stage.

Manually reviewing resumes that will mostly end up in the rejected pile is a major time suck. It’s no wonder than that a recent CareerBuilder survey found that 39% of employers say their biggest frustration is unqualified candidates applying for a role.

Tool #1: ATS

Traditionally, the best recruitment software tool to speed up the resume review stage is an applicant tracking system (ATS). 94% of companies who use an ATS say it’s improved their hiring process.

Tool #2: Automated resume screening software

To speed up the resume review stage even more, A new type of recruiting software uses AI to automate resume screening.

Designed to integrate with your ATS, automated resume screening software learns what the qualifications of existing, successful employees are and then applies that knowledge to new candidates to instantly screen, grade, and rank them (e.g., from A to D).

Companies who employ an ATS to organize their resumes and a recruitment software tool to automatically screen and rank their resumes have seen their resume review time drop by 75%.

Stage 2: Prescreen

The remaining 25% of candidates enter the prescreen stage, which usually consists of a phone screen or an initial interview.

CareerBuilder reports nearly half – 45% – of job seekers’ biggest frustration is when employers don’t respond to them. A nice bonus of recruitment software tools that automate candidate contact is that they help provide a better candidate experience by allowing you to respond quickly without having to put in that much more effort.

Tool #3: Auto-dialer, auto-texter, and auto-emailer

A resume spends 23% of its time in the screening phase. Luckily, there are a variety of recruitment software tools available to speed up prescreening include auto-dialers, auto-texters (SMS), and auto-emailers that can contact candidates for you.

Software that allows you to auto-send text messages to candidates are a part of the mobile optimization of recruitment. Today, candidates except to be able to peruse job postings, upload their resumes, and apply for jobs conveniently and easily on their phone.

Tool #4: Auto-scheduler

Scheduling interviews is another administrative time suck that most of us would be happy to automate.

To save you even more time during the screening phase, an auto-scheduler that integrates with major calendar providers can automatically find time slots when you, the candidate, and any additional interviewers are all free to meet.

Stage 3: Interview & assessment

The final 5% of candidates who pass the resume and prescreen stages move onto the interview and assessment stage (industry average pegs this between 4-6% of candidates). iCIMS’ data reveals interviewing takes up 23% of recruiting time.

Tool #5: Online interviewing software

One recruitment software tool that speeds up the interview phase is online interviewing. Interviewing software allows you to conduct interviews online without the hassle of coordinating a location or watch pre-recorded interviews on your own time and decide which candidates are worth meeting in person.

Tool #6: Automated pre-hire assessment and job skills test

For companies that conduct pre-hire assessments and job skills tests, recruitment software that automates candidate testing and instantly sends you the results can be a huge time saver for assessing a candidate’s personality, job-related abilities, and other attributes to help you determine fit.

Stage 4: Background check & onboarding

On average, Jobvite’s data shows a candidate will accept a job offer 89% of the time but in today’s candidate-driven talent market, this acceptance rate is expected to drop.

The number one reason candidates give for refusing an offer is because they received an offer from another company first. This means speeding up this final phase of recruiting is still important.

Tool #7: Background checking software

At the background check stage of recruiting, reference checking software eliminates the time you’d normally waste playing phone tag with referees.

Using software for reference checking is part of the online surveying culture that we’ve gotten used to these days.

Tool #8: Onboarding software

Another recruitment software tool that can speed up this final stage is using software to onboard and train your new hire during their first days on the job. 

This type of online onboarding is consistent with the trend of on-demand learning and training modules that new employees can complete at their own pace.

Overview: 8 recruitment software tools that speed up your day

Tool #1: ATS

Tool #2: Automated resume screening software

Tool #3: Auto-dialer, auto-texter, and auto-emailer

Tool #4: Auto-scheduler

Tool #5: Online interviewing software

Tool #6: Automated pre-hire assessment and job skills test

Tool #7: Background checking software

Tool #8: Onboarding software

Ji-A Min

Ji-A Min

Head Data Scientist at Ideal
Ji-A Min is the Head Data Scientist at Ideal. With a Master’s in Industrial-Organizational Psychology, Ji-A promotes best practices in data-based recruitment. She writes about research and trends in talent acquisition, recruitment tech, and people analytics.
Ji-A Min

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